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Groups

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Danielle Verzosa
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Groups organize people and albums.

All groups can be found in the Group Directory page. Each group must belong to one of the preset Categories.

See:

Vidigami_Group_Directory.png

*Users in Vidigami must be added to at least one group within the school year.

The Group page contains four tabs:

  • Albums - (see Albums)
  • Sets - (see Sets)
  • Members - Manage Group Members. Visible only to Administrators and Managers.
  • Settings - Groups have unique privacy settings, giving Administrators full control of the content and sharing permissions.

Screen_Shot_2019-04-10_at_2.42.11_PM.png

Create a Group

Administrators are the only users who can create groups in Vidigami. To create a new group, navigate to the Group Directory and click on the Create Group button.

  1. Group Name
  2. Select Category – a group can only belong to one category at a time. 
  3. Make Private – Determines if the group and its contents are visible to all users in Vidigami or private to members of that group only.
  4. Tags - Apply group-level tags to improve searchability and association with similar groups
  5. (eg: the tag ‘grade 1’ is added to both “Miss Rose’s Class” and “Mr. John’s Class”).
 Vidigami_Create_Group.png 

Manage Group Members

When Admins or Managers add members to groups in Vidigami, they can view and manage those members via the Members tab, which displays a list of all the members who are a part of the group.

Add Members

To add users to a group, select Add Members. From this list, Administrators and Managers can either search for specific people by typing their name in the search bar or filter people by:

  • User Type
  • School Year
  • Groups in which they are members
  • Role
  • Relationships (whether or not they have a link to another user as parent or child)
  • Activation Status
  • Grad Year (Student) 
 
Vidigami_Manage_Group_Members__Add_Members.png
 

Administrators and Managers can also add members to the group in the form of a list. Select the "Add Members List" to the right of "Add Member". Copy and paste the usernames, or, their unique identifiers from the corresponding database or information provider.

Vidigami_Manage_Group_Members__Add_Member_List.png

Batch-Add Members to Groups

Administrators can batch-add members to groups by copying and pasting either User IDs or full names from an existing spreadsheet. To do this, navigate to the Members tab in the group and select Add Member List. 

 
Screen_Shot_2018-07-09_at_3.08.31_PM.png
 
Next, insert the list of existing users by their full name or by their Host IDs. The system will indicate via the Status column whether the user was found or not.
 
Screen_Shot_2018-07-09_at_3.13.15_PM.png
 

Remove Members

Remove a member from the group by checking their name in the members' list. The Batch-Select Bar will appear with the option to "Remove From Group". Select and Proceed. Removing a user from a group does not delete their account; They will no longer have access to the content in that group (see Batch-Select Bar).

Vidigami_Manage_Group_Members__Remove_From_Group.png

Export List of Members 

Export all the members of a group by selecting the Export User List option. A download of the CSV will begin shortly. 

Vidigami_Manage_Group_Members__Export_User_List.png
 

Change Group Roles

Update the group-level roles of one or more members by checking their names. The Batch-Select Bar will appear with the option to "Change Role". Choose a new group role for those users. 

Vidigami_Manage_Group_Members__Change_Role.png

 

Filter Members

Filter the Members List by applying the following filters:

  • User Type
  • Role
  • Activation Status

Vidigami_Manage_Group_Members__Filter_by_User_Type.png 

Import Groups from Previous Years

Vidigami provides returning schools with a mechanism to replicate important groups from previous school years into the current school year. To do this, Administrators will need to:
  1. Export the groups from the previous school year  by selecting the "Export Group List" option from Group Directory
  2. Update the Group Host IDs
  3. Validate the CSV and share with Vidigami CSS

    • New Groups CSV Creates groups in the selected schoolyear. Each group needs a Name, Category, and a Group ID

    • Memberships CSV Adds users to the corresponding groups by linking existing user IDs with the group IDS

For assistance in setting up groups for the new school year, please contact a Client Success Specialist (CSS).

See:

Manage Group Settings

Administrators or Managers can modify the settings of any group by navigating to the Settings tab of the group.

Vidigami_Group_Settings.png

Here, they are able to change:

  • Group Name
  • Category
  • Privacy: this determines whether the group is visible only to members or users who are a part of the whole school year. Turn on Make Private to members only. This will add a visual indicator to the group icon in the Group Directory.

 

Vidigami_Private_Group.png

Note: Keep in mind that groups created under any Category (including Internal) are always set to Public by default, and will need to be made Private through the group's settings.

  • Sets: this enables a new Sets tab in the group, which is hidden by default for all new groups. By switching this on, members of the group with Admin or Manager permissions can collaboratively bookmark photos for various uses.
  • Tags: Add or remove context tags to the group by searching in the dropdown or creating new tags. Remove existing tags by selecting the “X” on each tag.
  • Delete the group if needed.

Once changes have been applied, select Save.

 

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